East Woodhay Parish Plan Steering Group

Minutes of meeting held at St Martin’s School on Wednesday 9th May 2007

 

 

Present: John Angle (Chairperson), Peter Brunsden, Rosemary Cahill, Paul Hetherton, Paul Jacobs, Mike Robinson, & Jenny Veasey

 

Apologies: Brian Count (Treasurer), Chriss Fortier-Rolfe  & Alan Johnson

 

Item 1: New Members

 

Dr Simon Blyth has expressed an interest in joining the committee.

 

 

Item 2: Minutes of Last Meeting

 

These were accepted as a true record of the 19th April meeting and were duly signed by the Chairman.

 

 

Item 3: Matters Arising

 

JA reported that he had displayed a copy of the meeting agenda on the eight notice boards around the Parish.   

 

JA decided against a write up in next month’s issue of Spectrum as it would be mainly re-reporting aspects covered in the May issue. He has informed Mary Gulliver.

 

PB reported that he had said a few words at the Annual Parish Meeting and distributed leaflets.

 

Item 4: Focus groups update

 

A few more people have put their names forward as volunteers or to join a focus group, with a particular bias towards the Environmental focus group. Some of those expressing no particular preference would be contacted again with a view to doing some work with local businesses.

 

The Recreational focus group has identified four age groups covering the ages 0-12, 12-17, adults and senior citizens. A meeting has been arranged with a group of teenagers, this will be reported on at the next meeting. Issues, which have arisen, include how ‘what’s on’ should be communicated, confusing club name identities and the lack of a central focal point.

 

The Environment focus group has identified a number of key areas for further consideration covering scale of development, centralizing some facilities, parking, safety hazards and other issues.

 

The Community Services Group agreed that local businesses should come under the remit of this group, which would necessitate the recruitment of an additional member. Jo Teece would be discussing the Parish Plan at a meeting of the surgery's Patient Participation Group scheduled for early June.

 

No one was present from the Transport group, but JA stated that AJ was drawing up a list of key issues.

 

Action: All

 

Item 5: The Clere School update

 

John Angle stated he had met with Sarah Rogers, the Head Teacher of the Clere School and with a group of children from the parish. He was awaiting confirmation from the parents that they were happy for their children to participate in the focus group.

 

JV suggested that two of her pupils join the focus group at the Clere School. This was agreed subject to agreement from the children’s parents and the Clere School. JV to follow up.

 

Action: JA & JV

 

Item 6: Grants and Support

 

JA reported that he has sent a letter to Rabbah Bloodstock Ltd at the Gainsborough Stud asking for their financial support.

 

Following meetings with JV,RC & PH and then with Giv Thornton, JA has completed a draft application for obtaining funding from the Local Network Fund. 

 

Action: JA

 

Item 7: Bank Account

 

The bank account signatories have all completed the necessary paperwork and the account should be available in the next few days.

Item 8: East Woodhay website

 

JA reported that he has acquired a copy of Contribute from the Parish Council. Further work is required to get the site up and running.

 

Action: JA to follow up on software.

 

 

Item 9: Child Protection Policy

 

JV presented a copy of her proposal for a Child Protection Policy

 

 

Item 10: Events

 

It was agreed to have a stall at the St Martin’s Guild Fete to encourage greater interest and participation in the Parish Plan. JA will contact the Guild to make the arrangements. PB to arrange with Sue Elsden to produce some posters using either the parish logo or some other appropriate design. The theme in words to be ‘What’s the Future’. It was agreed that JV order 12 T-shirts using the same design work.

 

JA advised that following his next meeting with the youth focus group at the Clere School he was hoping to finalize the application for LNF funding; this being an essential prerequisite for the youth launch event in September/October 2007.

 

Action: JA, PB. PH & JV

 

 

Item 11: AOB

 

There was no other business.

 

Item 12: Date of Next Meeting

 

The next meeting has been changed to Thursday 14th June at St Martin’s School.